white book

Use cases

One workspace pattern, adapted for how you sell, align, and onboard. Read customer stories below, then explore four repeatable patterns teams use with a WhiteBook dealroom to take control of the buyer journey.

WhiteBook for Business consulting

Abstract workspace imagery (placeholder hero for the ScaleWise case study).
ScaleWise (placeholder mark)

How ScaleWise Boosted Its Proposal-to-Close Rate by 51% with a Digital Deal Room

A UK GTM advisory firm replaced PDF sprawl with one branded deal room, faster proposals, clearer buyer intent, and a premium experience clients noticed.

GTM advisoryBusiness consultingB2BProfessional servicesUK

  • +51%

    Proposal-to-close rate

  • 16 hrs / mo

    Time saved (team)

  • 55 min

    Time saved (per proposal)

Read case study

WhiteBook for selling a SaaS

Dealfront team collaboration in a modern workspace.
Dealfront

How Dealfront Reduced Sales Cycles from 150 to 50 Days with a Digital Deal Room

A B2B lead generation platform integrated a digital deal room with their CRM to centralize content, resulting in a 67% faster sales cycle and 75% less time spent on admin.

SaaS salesEnterprise salesB2BCRM integrationEMEA

  • 67%

    Sales cycle reduction

  • 75%

    Time saved on sharing

  • 1.5 hrs

    Admin time saved

Read case study

WhiteBook for selling a SaaS

SalesScreen team in a collaborative sales environment.
SalesScreen

How SalesScreen Doubled Their Win Rate and Improved Deal Quality with Digital Deal Rooms

A sales performance software company deployed a digital deal room to enforce a value-driven, structured sales process, resulting in a 100% increase in win rate and 2x revenue growth.

Sales softwareEnterprise salesB2BSaaS

  • 100%

    Win rate increase

  • 2x

    Revenue growth

Read case study

Patterns

Use case

1. Selling SaaS: Empowering Champions to Win the "Second Sales Cycle"

In B2B SaaS, getting the initial yes from your prospect is only half the battle. Your champion still has to sell your solution internally to a buying committee of CFOs, IT, and legal teams. A WhiteBook dealroom shifts your reps from simply pitching to actively consulting.

Key Benefits:

  • Winning deals by enabling champions: Instantly spin up a personalized, branded dealroom equipped with everything your champion needs to defend the spend to their executive team.
  • Building business cases without burning time: Reps and champions can collaborate on executive summaries directly inside the workspace so the pitch sounds like the buyer's voice.
  • Uncovering deal blindspots: Real-time analytics let you know exactly when an executive views the pricing block or if the security team actually opened the SOC2 report.
Use case

2. Selling a Marketing Project: Aligning Stakeholders & Scaling Consistency

Agency pitches and high-stakes creative projects often drown in scattered PDFs, messy email chains, and disconnected Drive folders. A WhiteBook dealroom replaces this chaos with a centralized, premium portal that keeps everyone on the same page.

Key Benefits:

  • Scaling sales consistency without killing flexibility: Standardize your agency's pitch and execution with repeatable templates, while leaving room to customize the workspace for each unique client.
  • Keeping content in step with the project: Maintain complete control over the narrative. Push updated pitch decks and creative briefs straight into the workspace so clients never look at outdated files.
  • Driving accountability to launch dates: Give clients a self-serve hub where they can easily track project scope, creative rounds, and the specific approval tasks they own.
Use case

3. Selling a Training Program: Centralizing the Buyer Journey

Selling high-ticket cohort courses or enterprise training programs requires keeping multiple learners, HR leaders, and budget-holders engaged throughout the enrollment process. A WhiteBook dealroom curates the entire evaluation and intake experience into one unified hub.

Key Benefits:

  • Consolidating the evaluation process: Package cohort schedules, prerequisite materials, syllabus deep-dives, and enrollment forms into one structured workspace.
  • Equipping stakeholders to secure budget: Provide an enablement portal that HR coordinators can easily forward to leadership to prove the ROI of your program.
  • Reducing no-shows and drop-offs: Track exactly who is reading the syllabus or stalling on pricing, and rely on automated reminders to keep prospects accountable to registration deadlines.
Use case

4. Onboarding to SaaS: Bridging the Gap Between Sales & Customer Success

The moment a deal closes, the buyer experience should not start over from scratch. With WhiteBook, the sales dealroom seamlessly evolves into a collaborative customer onboarding playbook, preventing the dreaded post-sale momentum drop.

Key Benefits:

  • Creating a seamless post-sale handoff: Instead of passing the baton to Customer Success via disjointed emails, transform the existing dealroom into a dedicated implementation portal.
  • Keeping customers accountable to go-live dates: Outline clear data migration checkpoints, embed training content, and assign mutually visible launch tasks so the client knows exactly what is expected of them.
  • Spotting churn risk before it hardens: CS managers can use engagement analytics to spot stalled accounts early, jumping in to remove friction before a delayed launch becomes a lost customer.

Ready to try it on your next deal?

Start for free